Tope Ayo-Ibinayin, medical virtual assistant for private practices
- Medical virtual assistant
- Private practice support
- US business hours
- Open to a full-time contract
I handle administrative support from patient inquiry to receiving paid claims for your practice, so you can give premium care to your patients.
I bring my training from the clinic floor.
I'm trained as a dental therapist. In the dental departments of hospitals in Enugu and Kano, alongside my clinical duties, I booked patients, kept their records and handled follow-ups. Since July 2026, I've supported a private mental health practice in New York on contract.
I understand medical terms and day-to-day healthcare workflows, so you spend less time on granular training and move on to your practice's SOPs. I'm open to full-time roles.
- Registered Dental Therapist (DThRBN), 2024
- HIPAA compliance, 2026
- SimplePractice, TherapyNotes, CarePatron
- 2017
I cover admin support for every step of the patient journey.
Choose the tasks you want covered. I work in your EHR, on your schedule.
Before the first session
During care
- Clinical documentationSOAP and DAP notes, referrals and discharge summaries, ready for the clinician to review.
- Medical transcriptionDictated reports, typed up clearly and checked.
- Prior authorizationsRequests prepared and submitted, including in CoverMyMeds.
- Client communicationReminders, follow-ups and inquiries by phone and email.
Open a sample to see my work.
Disclaimer: all patient names and data in these simulations are entirely fictional, to protect privacy in line with HIPAA.
- Client intake in TherapyNotesCreating a client account and completing intake.(opens a preview)
- Patient contact intakeRecording a new patient's contact details.(opens a preview)
- Admin deliverablesA set of healthcare admin and telehealth tasks.(opens a preview)
- SOAP noteA progress note in subjective, objective, assessment and plan format.(opens a preview)
- DAP noteA therapy progress note in data, assessment and plan format.(opens a preview)
- Medical report transcriptA dictated medical report, transcribed.(opens a preview)
- Scribe templateA full scribe template, completed and signed in CarePatron.(opens a preview)
- Referral noteA referral letter to another provider.(opens a preview)
- Discharge summaryA summary of care written at discharge.(opens a preview)
- Appointment logA month of appointments, logged and tracked.(opens a preview)
- Front desk in Open DentalFinding a patient, booking a visit and charting a treatment plan.(opens a preview)
- Prior authorizationA mock prior authorization request, ready to submit.(opens a preview)
- CoverMyMeds simulationSubmitting an electronic prior authorization in CoverMyMeds.(opens a preview)
- CoverMyMeds requestA completed prior authorization request.(opens a preview)
- CMS-1500 claimA completed CMS-1500 claim form.(opens a preview)
- SuperbillA superbill a client can send to their insurer.(opens a preview)
Where I've worked and trained.
Experience
- Contract medical virtual assistantPrivate mental health practice, New York
- Remote medical virtual assistantSelf-employed · simulation portfolio
- Call center agentJobberman Nigeria
- Dental therapist, national serviceNigerian Air Force Base Hospital 465, Kano
- Dental therapist internUniversity of Nigeria Teaching Hospital, Enugu
Education
- HND, Dental TherapyFederal University of Allied Health Sciences, Enugu
Certifications
- Registered Dental TherapistDThRBN
- HIPAA compliance traininghipaatraining.usView certificate
- Medical virtual assistanceUdemyView certificate
- Medical virtual assistanceClinix Academy
Tools I use
See how I work.
Good to know before we talk.
- Are you available full-time?
- Yes. I'm open to a full-time contract now. I also support a private mental health practice in New York on contract.
- What hours do you work?
- I cover US business hours and fit your practice's schedule. You set the exact hours on the first call.
- Which EHRs do you know?
- I work in SimplePractice, TherapyNotes and CarePatron. I've also used ClinikEHR and Open Dental. If you use another system, I'll learn it.
- How do you protect patient information?
- I completed HIPAA compliance training in 2026. I treat every record as confidential, and every sample here uses fictional patient data.
- Do you have clinical experience?
- Yes. I'm a Registered Dental Therapist. I worked in hospital dental clinics in Enugu and Kano before I moved into remote admin.
- How do we get started?
- Book a free 15-minute call and tell me how your practice runs. You get a proposal within 24 hours.
Tell me how your practice runs.
Book a free 15-minute call or email me. You get a proposal within 24 hours.